Rate card

Free to prove it. Pro to run the ledger.

Every plan gets the rules pack, the approval queue and the full record. The difference is how many live invoices it carries.

Free

Prove the whole workflow before anything real goes out.

Free

Up to 5 live open invoices, fictional ones unlimited

  • Unlimited fictional invoices, the whole workflow
  • Up to 5 live open invoices
  • CSV import
  • Approval queue with the rules check
  • Client portal: pay, pick a date, say it's wrong
  • Promises with reminders two days before
  • Full conversation history

No card. Nothing real goes out.

Pro

Recommended

Unlimited live chasing, with the books synced and a dossier when you need one.

$29/month

Unlimited live invoices, one flat price

  • Unlimited live invoices
  • Xero and QuickBooks sync
  • Reads client replies from Gmail or Outlook
  • Instalment plans and holds
  • Evidence dossiers: download, versions, approval
  • Payday rules per client
  • Pre-date reminders sent without asking, for approved clients

Cancel any time from the billing portal.

Questions

What counts as a live invoice?

An open invoice owed by a real client you have approved for live messages. Fictional demo invoices are unlimited and never count towards the five.

What happens at live invoice six?

It imports as Watching only: fully recorded, not chased. Move to Pro and it joins the board straight away, with nothing re-entered.

Do you take a cut of recovered money?

No. Pro is a flat monthly price. Payments run through your own Stripe account or your own payment link, and PayPilot never handles invoice money.

Can I cancel?

Any time, from the billing portal. Your records stay yours, and Settings exports everything on the way out.

Try the whole thing on fictional invoices first.